WORD BASICS: MICROSOFT OFFICE GETTING STARTED. PAGE Prerequisites. What You Will Learn. USING MICROSOFT WORD. PAGE Introduction to. MS WORD Navigation. Formatting The MS Word window. Click on the entry for Microsoft Office – Word Macros. Microsoft Word Basics. Microsoft Word has a completely redesigned user interface. The standard menus along the top have been removed.
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resources for you. To participate in a brief online survey, please visit: www. mmoonneeyy.info What do you think of this book?. An Introduction to Microsoft Office 1. Compiled by Warwick Paice The Ribbon in Word Publish a document to PDF. Introduction. 8. New Features in Word 1. The Screen and its Elements. The Office Button. Quick Access. The View Buttons.
To restore the tab. Font Commands The next group is one that we have already worked with: We have already worked with the ruler when adding tabs and indents. You use commands on the Mailings tab to perform a mail merge. Word icons are small buttons with pictures that represent actions.
If you want to save the file with a different location. Opening Files There are a few ways to open Word documents. Select a location from the top or the pane on the left. The first is to find the file and double-click it. You will then see the file open in Word. From within Word. This will re-open the Save As dialog. This will launch the Open dialog.
At the bottom. You can also choose a file type. You can also use the shortcuts on the left hand side of the window. At the top of the window. Once you have saved a file in this way. If you click the Office menu.
You can click any of these documents to open them. To unpin the document. After you have opened a file and edited it. You can also click the pin icon to keep the document in the list. The checked file is the one currently active. You can also click the icons on the Windows taskbar to switch between files. The icon that is a darker color is the currently active file.
Note Remember that if you close a document without saving it. Closing Files To close a document without closing Word.
In this module. Using the Office menu is easy: Using the Office Menu In the last module. In the last module. Send your document via e-mail or fax. Using the Status Bar: The status bar is the information bar at the bottom of the screen.
Word Options: Opens the Options dialog. Save the current file. Hover over the Prepare option to see a menu of tools to polish your document. We can click Save As to open the Save As dialog. Word Count: Shows you how many words the current document has in it.
Click this area to open the Go To dialog. Save As: Click the Save As option to open the Save As dialog. Publish your document to a blog. View Controls: Use these buttons to change views. Proofing Tools: This book icon indicates whether or not there are spelling errors in your document. Exit Word: Close Microsoft Office Word Page Count: Shows you what page of the document you are in.
Open a Word document. Compatibility Checker. Close the current document.
Click the icon to do a spell check. Click this option to see the New Document screen. Click the Print option to open the Print dialog. The menus that have a right-facing arrow will offer you more choices in the pane on the right when you hover over them.
Click this area to open the Word Count dialog. We will discuss views at the end of this manual.
You may have noticed the mini toolbar pop up as you were doing so: This toolbar contains the most popular formatting commands. We will look at how to open dialog boxes in the next lesson. Using the Mini Toolbar: In our last module.
We will discuss how to use the slider at the end of this manual. Applying formatting from the mini toolbar is the same as applying it from the Home tab: Zoom Slider: Use this slider to zoom in or out of your document. Dialog boxes can contain options for different items.
Click the tabs usually at the top of the screen to change the options that you see. Dropdown menus Just like tab drop-down menus. Click the checkbox to change this status. Use these buttons to choose from a list. Like check boxes, click to change the item that is in use. Normally, only one item from the list can be selected. In any dialog box, you can click OK to save your changes. You can also click Cancel to discard your changes.
Some dialog boxes also have an Apply button so you can apply your changes before making more changes or without having to close the window. Another way to perform actions is by right-clicking.
Using a right-click menu is as easy as clicking on the command you want! We have lots of commands for text, including changing the font, paragraph, style, and more. If we select a table and right-click on it, however, we get a very different set of options.
Shortcut keys are when you press a key or sometimes a combination of two or even three keys at once to perform an action instead of clicking on the icon or finding its toolbar command. Using the toolbar is as easy as clicking the icon! Using the Toolbar By default. In this lesson. This toolbar is right next to the Office menu. To remove a command. To add buttons to the Quick Access toolbar. You can also right-click almost any command and click Add to Quick Access Toolbar. Adding and Removing Buttons The point of the Quick Access toolbar is to provide quick access to the commands you use most.
If a command has a check by it. Moving the Quick Access Toolbar If you like. This will open the Customize tab of the Options dialog. For advanced customization options. To move the tab back to its original place. You can easily add buttons by selecting a category from the list at the top. You will also find commands to show the toolbar below the ribbon and to reset the toolbar to its default state.
There are several things you can do with this dialog. Microsoft Office Word has seven tabs: As you know. About Tabs By default. About Groups Each tab is composed of groups of commands. These separations are useful as it helps you quickly and easily find commands. Tabs and groups form the core of the new Office interface.
As well. Tabs and Groups Now that we know how to use some of the elements of the Word screen. We will discuss these tabs in general in the next module and in depth as we encounter them. This way. Minimizing the Tab If you would like. About Option Buttons Some groups will have a small button in their bottom right hand corner.
To minimize the tab. Clicking this button will open a dialog box with more features related to the group. In the example above. To restore the tab. We have covered most of these options already. Font Commands The next group is one that we have already worked with: This is just so that you know where to find commands when you go to use them.
This offers options to cut. We will learn about all of these tools later on in this course. Paragraph Commands Our third group contains paragraph tools. It also features an option button to open the Office clipboard. Clipboard Commands The first group of the Home tab is the Clipboard module.
The Home Tab Now that we know how to use the different parts of the Word interface. You can also click the option button to open the Font dialog. This group contains commands to change the appearance of your text.
This is probably the tab you will use the most often. Later on in this manual. With this group you can indent. Pages Commands Our first group is Pages. These options let you find and replace text.
We will save our in-depth discussion for the Advanced manual. Styles are preset formatting that help you keep your document consistent. We will talk about some of these tools later on. We will practice some of the basics in the step-by-step exercise. When you have mastered creating basic documents. You can also click the option button to open the Paragraph dialog.
Instead of having to remember what formatting you used for titles. Editing Commands Our last group focuses on editing. The Insert Tab The next tab we are going to look at is the Insert tab.
We are going to save these features for the more advanced phases of the course. It lets us add illustrations to our document. SmartArt diagrams. As you can see. Tables Commands Our next group is Tables.
Link Commands The fourth group of the Insert tab lets you create links to Web sites called hyperlinks and other places in your document bookmarks and cross-references. This command expands into a menu that lets you draw a table. We will experiment with some of these features in the Step by Step exercise. Illustration Commands I think this next group is the most exciting. As you might expect.
Even better. ClipArt images included with Office. You can also draw a blank text box. Text Commands Our next group contains a variety of items.
That means you can add a header. This group lets you add a header. The great thing is. Header and Footer Commands Headers and footers are the text at the top or bottom of each page. Text Box Like headers and footers. Symbols Commands Our last module of the Insert tab lets us add symbols and equations to our document. Like the other tabs. You can see that inserting a complicated equation is as easy as two clicks! When clicked.
As you might imagine. The next three buttons will zoom to show one page. If an item is checked. For now. Zoom Tools Our next group lets us zoom in and zoom out of the page.
All you have to do is click the view you want. All you have to do is click to zoom. Each view is pretty self explanatory. Document Views Commands This module of the tab gives you different ways to view your document. Full Screen. We will take a look at this dialog later on. We will look at each view more closely later on in this manual. The first button will open a Zoom dialog which will let you choose specific Zoom settings. With the first column of commands. The Page Layout Tab In our last module.
Macro Commands The last button on the View tab lets you open the Macros dialog box. This group of the Page Layout tab will let you choose an overall theme for your document. If you click the drop-down arrow. With the second column of commands. The last command is Switch Windows. Window Commands This module of the View tab will let us control how our windows are arranged. Macros let you record or code a series of commands so that you can perform a number of actions with just a few clicks.
You can control paragraph indent or spacing. Page Setup Commands This group will let you control every aspect of your page. You can choose a watermark. Page Background Commands As you might expect. Paragraph Commands This group is like the Paragraph group on the Home tab. You can also open the Paragraph dialog using the option button in the bottom right hand corner. We will experiment with themes in the practice exercise.
We will discuss all of these commands in the Expert manual. Header and Footer Tools You will also see special tabs open when you create a header or a footer such as page numbers. You will now see the word Developer in the tabs. Click it to see Developer commands. Developer Tab To show the Developer tab. Creating a Blank Document We discussed creating a blank document in our very first module. You already know that when you open Word. Creating a Document from Local Templates To create a document from a template.
In the New Document dialog. The document will now be in Word. Remember that you can open this dialog by clicking the File menu and clicking New. Creating Documents from an Existing Document To create a new document from an existing document. As you can see below. The document will then appear in Word. Selecting Text with the Mouse We already know that we can use the mouse to click and drag over text to select it.
Selecting Text At the very beginning of this manual. You are now free to modify this file without affecting the original file. Rather than hunting for the template all over again. When text is selected.
Simply click the Select button and click what you want to select. For most of these methods. Selecting Text with the Keyboard Did you know that you can use the keyboard to select text too? This can be a much quicker way of selecting items once you get used to Microsoft Word. You can choose to select all the text in the document. Here are a few tips and tricks to get you started: You should cut text when you want to move it from one location to another.
Triple-click to select the whole paragraph. This means you can bold a single letter the same way you would an entire document. This iconic tool provides a comprehensive array of tools and features that will help you produce professional-looking letters, newsletters, and other documents. MS Word, however, has grown with added features and is now a large and complex word processor that can take months to master. Microsoft Office Word is the easy and efficient way for you to learn this amazing word processing tool.
Word is like a typewriter on steroids! In this respect Word is no different from other word processing programs. Since the computer has become a common household and workplace item the typewriter has almost disappeared. Some people might have kept their typewriter, but that is mostly for sentimental reasons. Nowadays a typewriter is only used when a carbon copy is needed. Word can do everything you want when it comes to word processing; probably more than you or I will ever need.
This is one reason why there have been very few new features in the latest versions of the program. It has mostly been cosmetic changes to the interface and small improvements of the Spell and Grammar Check. The Office button contains a menu of file-related commands. The Quick access toolbar provides a set of frequently used commands. The default options are to save a file, to undo the last action, and to repeat your most recent action. The Ribbon tabs provide you with a set of tools that are relevant to what you are currently doing.
The Title bar displays the name of the program and the name of the current document.
If you havent named the document yet, then it will be called something like document1. Window controls are used to change the size of a window, or to close it. The Vertical scrollbar is used to scroll up and down the page. If your page is wider than the screen display, then you will also see a Horizontal scrollbar across the bottom of the window.
The Status and information bar displays useful information about your document, such as the page count and number of words. Showing non-printing characters Non-printing characters are characters that are used to format your document, but that arent displayed as text on your screen. These symbols can be very useful when you are looking for formatting errors in your document.
Save or Save As? If you want to keep the same file name and location, then the Save icon and the Save menu option will both save the file with no further comment. If youd like to save an existing document under a new name, or in a different location, then you need to use the Save As command.
Closing Word - There are several methods you can use to end Word:. Click the Office button, and then click the Exit Word button in the bottom right corner. Alternatively, close the window by clicking on the X at the far right edge of the title bar. Moving with the mouse - To move around the text most easily, use mouse. Using the cursor keys - cursor keys arrow keys provide you with flexible options for navigation.
Moving word by word - In order to move one whole word at a time, hold down the [CTRL] key while you press either the left or right arrow key.
Selecting text Before you can do anything to your text, you need to select the parts you want to act on. Using the clipboard Cutting, copying, and pasting are some of the most practical features of a word processor. Clipboard temporarily stores the information you cut or copy. Paste special Paste Special is a feature gives you more control of how the content is displayed or functions when pasted from the clipboard.
Paste special is typically found in Office Suites such as Microsoft Office, and is very commonly used in Word, Excel to provide special formatting or calculations when pasting content into a document. Format Painter Format painter provides you a quick way to copy formatting from one item such as text in Word to another. Format painter command is available under clipboard group of Home tab.
Character formatting Word provides an amazing range of tools to help you create professional-looking documents. Characteristics that affect the appearance of one or more characters are called character formats. Changing the font Changing the font size Bold, italic, and underline Different colours. Paragraph formatting Paragraph formatting applies to a complete paragraph - that is, all the text between two occurrences of [ENTER].
Text alignment Align left: Align right: Text is aligned at the right margin but jagged on the left. Using bullets and numbering 3. Borders and shading 4. Working with indents If you are working with a long document, you might want to consider setting off certain sections of text by using indents. Indents allow you to set text within a paragraph at different margins. There are 4 different types of indents:. First Line: Use this option to move the first line of your paragraph to the right Hanging: Use this option to control the left margin of every line in your paragraph except the first one Left: Use this option to move the left margin of your paragraph to the right.
Use this option to move the right margin of your paragraph to the left Working with line spacing 5. Change the spacing before and after selected paragraphs. Line spacing options. Using tabs Use tabs to align text in your documents. Its great for aligning columns of text.