PDF files are great, but you might need to make some changes in Word. and set additional options, such as the ability to retain flowing text or the PDF format. Not . This has the negative effect of making the PDF non-searchable as well. users are not able to edit most documents and then save to PDF or. To check the table in the PDF 2 cells each and do not span the.
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I am creating PDF documents from Word documents that I am going to e-mail to and image contents of the PDF to be locked so people can not edit or copy them. Acrobat DC, my office has had trouble making our PDFs not editable. from being able to print the document--and our users must have that. Q: Is there a way to make an interactive PDF form non-editable and make sure that fields data on the form can not be changed? A: You can.
If you go with a. In a tagged PDF document: Note that, with Adobe Acrobat installed, you can also enter and read the data properties information from the desktop. Repositioning form labels The placement of a caption, or label, is important because users expect them to be found at a particular location adjacent to the control. Protect PDF files with permissions Select High Resolution printing if you want your users to be able to print a clear copy of your document. The Alternate Text dialog will be displayed. Visual browsers can display characters and scripts correctly.
Adobe will automatically run text recognition for any scanned text during this step. After all, other solutions may be more accurate. To begin, launch Word and click File. Step 2: Once selected, click Open. Simply upload your file, pick your preferred conversion method, and start the process.
These apps can send the PDFs to a variety of places, from email to cloud storage. Nitro PDF to Word. This converter will email the Word file to an address of your own choosing, which may be useful when collaborating on projects for business or school. You can download it free for 14 days or use the free web service.
Smallpdf is fast, simple, and free — all things you want in a handy web app. Smallpdf also lets you upload from, and export directly to, cloud storage solutions like Dropbox or Google Drive. Smallpdf deletes any uploaded file from the servers after one hour for privacy. LightPDF is your one-stop shop for all your document conversions. It will also convert your doc back into a PDF.
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Find savings on the Spectre x 2-in-1, HP Envy laptops, and more. The image below shows the resulting hyperlink and tooltip. This example is shown in operation in the working example of creating a hyperlink in PDF. Link annotations in PDF documents are associated with a geometric region of a page rather than a particular object in a content stream. For this reason, link annotations alone are not useful for users with visual impairments, or to applications that must determine which content can be activated to invoke a hypertext link.
In PDF the page must be painted first and then a link annotation placed over the area where the object action will occur. A second code fragment follows, indicating the associated logical structure hierarchy. The following code fragment is an excerpt from the logical structure that establishes the association between the content items and the link annotation:. For each hyperlink, verify that the link is correctly tagged and the link text is properly exposed:.
Read the PDF document with a screen reader, listening to hear that the link is read correctly and that it describes the purpose of the link i. Visually scan the tag tree to verify that the link is tagged correctly and the link text is exposed for screen magnifier users and sighted users with cognitive disabilities. Use a tool that exposes the document through the accessibility API and verify that the link has the correct link text.
Tab to each link and check that it can be followed to its target by pressing Enter. The objective of this technique is to ensure that assistive technologies can gather information about and interact with form controls in PDF content. The types of PDF form controls are: Providing name, role, state, and value information for all form components enables compatibility with assistive technology, such as screen readers, screen magnifiers, and speech recognition software used by people with disabilities.
The PDF specification defines how name, role, and value are set for form controls in Section The Comments column explains how Adobe Acrobat Pro displays the corresponding information.
The following table describes how the role, name, value, and state are defined for PDF form controls created using Adobe Acrobat Pro. Adobe LiveCycle Designer provides the same controls as well as several additional ones: This example uses a check box for illustration; the procedure is the same for other form controls.
In Form Editing mode:. Specify the name by adding a value to the tool tip field. This will used by the accessibility API as the Name for the control and should usually be set to match the text used as a visual label for the control. The image below shows the Check Box Properties dialog, open in the General tab.
The Name field in the dialog is not needed for accessibility. This example is shown in operation in the working example of specifying name, role, value using Acrobat Pro. In Adobe LiveCycle Designer, you use the Object Library to create form objects and the Object Palette to specify name, role, state or value for the object.
The following three images show the tabs in the Object palette. In the first the Field tab is open for specifying the type or role of the field. This example is shown in operation in the working example of specifying name, role, value using LiveCycle Designer.
The following code fragment illustrates code that is typical for a simple check box field such as shown in Examples 1 and 2. Use a screen reader to navigate to the form control and check that it can be activated or that its value can be changed. Verify that the name tooltip and role are announced. Use a tool capable of showing the form field information to open the PDF document and verify that the form control has the correct name, role, value, and state if appropriate information.
Use a tool that exposes the document through the accessibility API, and verify that the form control has the correct name, role, value, and state if appropriate information.
This is usually not necessary, but in some situations, additional information beyond the visible link text is needed, particularly for screen reader users. Screen readers can read visible link text, but replacing the screen text with meaningful alternate text for links in a PDF document can make links more accessible. The simplest way to provide context-independent link text that complies with the WCAG 2.
In some cases, it may not be possible to create the links using the original authoring tool. Authors should make sure that the alternate text makes sense in context of the screen text before and after the link.
Note that the visible link text is the URL for the link target. A screen reader will read the entire URI as the link text. Locate the Link tag in the tag tree, access the context menu for the link, and select Properties. Screen readers will read this text instead of the entire URI. A screen reader will read the Alternate Text as the link text.
This example is shown in operation in the working example of adding alternate link text OpenOffice file and working example of adding alternate link text PDF file. The following code fragment illustrates code that is typical for alternative text for a link.
For the hyperlink, verify that the alternate link text is properly coded by one of the following:. Read the PDF document with a screen reader, listening to hear that the alternate link text is read correctly. Use a tool that exposes the document through the accessibility API and verify that the alternate link text is the text for the link.
The objective of this technique is to help users locate themselves in a document by providing running headers and footers via pagination artifacts.
Running headers and footers help make content easier to use and understandable by providing repeated information in a consistent and predictable way. The content of headers and footers will vary widely depending on the document scope and content, the audience, and design decisions. Some examples of location information that may be used in headers and footers are listed below. Whether the information appears in a header or a footer is often a design decision; page numbers often appear in footers but they may alternatively appear in headers.
Consistency helps users with cognitive limitations, screen-reader users and low-vision magnifier users, and users with intellectual disabilities understand content more readily. The easiest way to provide page headers and footers is in the authoring tool for the document. Authoring tools typically provide features for creating header and footer text and information such as page numbers.
In all cases, the tools generate page headers and footers in consistent and predictable layout, format, and text. In Microsoft Word, use the Insert ribbon, which allows you to specify header, footer, and page number information and layout, as shown in the following images. You can use these tools to specify headers and footers as shown in the following images:. This example is shown in operation in the working example of adding running headers using Word Word file and working example of adding running headers using Word PDF file.
In OpenOffice. When converted to PDF, the page headers and footers appear in the document as they do in the converted Word document in Example 1. This example is shown in operation in the working example of adding running headers using OpenOffice Writer OpenOffice file and working example of adding running headers using OpenOffice Writer PDF file.
In the Add Header and Footer tool, specify text and formats for headers and footers in your document. Use the Previews to make sure the text, fonts, and layout are as you want them for your document.
The PDF specification allows running headers and footers to be marked as "pagination artifacts" as defined in section If section headers are used in the running header or footer, check that the section header and the running header or footer are consistent.
The objective of this technique is to provide a mechanism that allows users to explicitly request a change of context using the submit-form action in a PDF form. The intended use of a submit button is to generate an HTTP request that submits data entered in a form, so it is an appropriate control to use for causing a change of context. Examples 1 and 2 demonstrate how to add a submit button using specific authoring tools. There are other PDF tools that perform similar functions.
Access the context menu for the button and select Properties In the Options tab, choose an option in the Layout menu for the button label, icon image, or both. For Select Trigger, choose Mouse Up. The Mouse Up event is keyboard accessible and, in addition, ensures that the button will not change context unexpectedly, as it might with, e.
In the Add dialog, enter a URL to collect data on a server or collect form data as e-mail attachments. The following image shows the Object panel with the URL and other fields for button appearance.
Tab to the button and check that it submits the form in response to user action to select the button. Open the PDF document with a tool that is capable of showing the submit-form action and check that the button action is to submit the form.
Both assistive technologies and conventional user agents can render text more accurately when the language of the document is identified. Screen readers can load the correct pronunciation rules. Visual browsers can display characters and scripts correctly. Media players can show captions correctly. As a result, users with disabilities are better able to understand the content.
In the "Reading Options" field, select the default language from the "Language" combo box. Acrobat includes 16 preset language selections. If you need to specify a language that is not on the list, such as Russian, you must type the ISO code for the language, not its name.
Documents authored in Microsoft Word: Setting the language for an entire document in the Document Properties dialog box [see Example 1] corrects all errors related to this option. ISO Codes. PDF Standards: Natural Language Specification. Verify that the default language for the document is correctly specified by applying one of the following:. Read the PDF document with a screen reader, listening to hear that the text is read in the correct natural language.
Use a tool that exposes the document through the accessibility API and verify that the language is set to the default language. The objective of this technique is to help users locate themselves in a document by ensuring that the page numbering displayed in the PDF viewer page controls has the same page numbering as the document.
Many documents use specific page number formats within a document. Commonly, front matter is numbered with lowercase Roman numerals. The main content, starting on the page numbered 1, may actually be the fifth or sixth page in the document. Similarly, appendices may begin with page number 1 plus a prefix of the appendix letter e. Authors should make sure that the page numbering of their converted documents is reflected in any page number displays in their user agent. Consistency in presenting the document's page numbers will help make navigating the document more predictable and understandable.
This toolbar displays the page number in a text box, which users can change to move to another page. In addition, users can select the arrows to move one page up or down in the document. The toolbar also displays the relative page number location.
In the image below, the default display indicates the user is on page 1 of 4 pages. This brings up a dialog box to go to a specific page number. The example document converted from Microsoft Word has 4 pages, numbered i, ii, iii, 1. The image below shows the Word document with lowercase Roman numeral page numbering specified In Word using:.
In this document, a new section has been created with page numbering beginning with Arabic numeral 1 on the fourth page of the document. The document was then converted to PDF from Word. The following image shows the page thumbnails in the Pages panel and the Page Navigation toolbar.
Both the thumbnails and the toolbar use Arabic page numbers. In the Page Numbering dialog, select the lowercase Roman numeral style and the starting page 1 by default, which is correct in this case.
The following image shows the correct page numbers for the 4 pages. Note that page iii is selected in the Pages panel and the Page Navigation toolbar shows iii in the text area. In addition, the relative location in the document is shown at the right of the toolbar: This example is shown in operation in the working example of specifying page numbers in a document converted from Word Word file and working example of specifying page numbers in a document converted from Word PDF file.
The following code fragment illustrates code that is typical for specifying multiple page numbering schemes in a document. This numbering scheme requires 3 page-label dictionaries for lowercase Roman, Arabic, and prefixed numbers. For every section in the document that uses a different pagination format, check that the page navigation feature uses the same format used on the document pages:. Select the pages that begin a new pagination format and visually verify that the same format and page number is shown in the page navigation feature.
Using a screen reader, check that the page number announced in the page navigation feature is the same as the page number announced on the document page. Document titles identify the current location without requiring users to read or interpret page content.
User agents make the title of the page easily available to the user for identifying the page. For instance, a user agent may display the page title in the window title bar or as the name of the tab containing the page. Select the Description tab to view the metadata in the document, including the document information dictionary.
Note that, with Adobe Acrobat installed, you can also enter and read the data properties information from the desktop.
Access the file's context menu, choose Properties, and select the PDF tab. Any information you type or edit in this dialog box also appears in the Document Properties Description when you open the file. This example is shown in operation in the working example of displaying document title in the title bar.
Verify that the title for the document is correctly specified and displayed in the user agent title bar by applying one of the following:. Open the PDF document with a screen reader, listening to hear that the document title is read correctly. Using a PDF editor, check that the document title is specified. Select the Initial View tab to check that the title will be displayed. Both assistive technologies and conventional user agents can render text more accurately when the language is identified.
This technique can be used to set the default language for the entire document if the entire document is contained in the container or tag. In this case, this technique would apply to Success Criterion 3. Select the Tags tab in the Show Order Panel and select the paragraph that is in the different language. You can also use the Options menu in the Tags tab: In the Tags tab in the Properties dialog, select the language from the drop-down list.
Select the word or phrase that is in a different language and create a tag for it in the Reading Order Panel e. Open the Tags tab in the Show Order Panel and select the tagged word or phrase that is in the different language.
When you tag a word or phrase, Acrobat splits the original content into three document content tags: As needed, drag the document content tag for the selected text into position between the other two tags, so that the text reads in the proper order.
All three tags must also be at the same level beneath their parent tag. Drag them into place if they are not. This example is shown in operation in the working example of marking a specific word or phrase in Acrobat Pro.
Below the level of the default document language, the language for a passage may be specified for the following items:. Read the PDF document with a screen reader that supports the language of the phrase and the language of the surrounding text, listening to hear that the text is read in the correct natural language. Using a PDF editor, select the word or phrase that is in the different language and check that the language is set correctly.
Use a tool that exposes the document through the accessibility API and verify that the language for the passage or phrase is set correctly. Verify that if the container or tag contains the entire document, the language setting is the language intended as the default for the document. The purpose of this technique is to show how table cells in PDF documents can be marked up so that the logical relationships among rows and columns are preserved and recognized by assistive technology.
However, tables converted to PDF may have incorrectly merged or split table cells, even if they were marked up correctly in the authoring tool. This example uses a table that was marked up correctly when it was created in Microsoft Word. Some table headers span two rows in the header row; one table header spans two columns.
Select the table by clicking the number in the top left hand corner of the table 3 in the reading order in the image below. The table cells will be outlined in red and labeled with their tags. The red outlines may not exactly match up to the table cells but you should be able to determine if the cells are tagged correctly. The following image shows the example table in the TouchUp Reading Order tool. Note that the Results header appears to span two sub-headers and the other headers to the left span the two rows in the Results header.
The following images shows the example table in the Table Editor. The cells are outlined in red, and the tab for each cell is displayed. Upon conversion, the Results header was incorrectly split and does not span its two sub-headers.
The headers to the right were incorrectly split into 2 cells each and do not span the Results headers. In addition, the incorrectly split cells were merged into one cell. Press OK.
You'll get a warning that the change might result in a malformed table structure. In this case, the change is correct.
The cell you changed should change color to show the new span, as shown in the following image. The following image shows the correction being made to the last header cell, with the corrected header cells to its left. This example is shown in operation in the working example of repairing table structure Word file and working example of repairing table structure PDF file.
Configure the screen reader to not use heuristics to read table header cells. The intent of this technique is to create lists of related items using list elements appropriate for their purposes. When markup is used that visually formats items as a list but does not indicate the list relationship, users may have difficulty navigating the information.
An example of such visual formatting is simply using line-breaks to separate list items. Some assistive technologies allow users to navigate from list to list or item to item. If the lists are not correctly formatted with list tags, these users will have difficulty understanding the list content. The easiest way to create lists in PDF content is to format them properly using list markup in the authoring tool, for example, Microsoft Word or OpenOffice. However, if you do not have access to the source file and authoring tool, you can use Acrobat Pro's TouchUp Reading Order tool and the Tags panel.
The PDF specification defines list structure in section The structure types for lists in PDF documents are:. Lbl - the list item label.
Contains distinguishing information such as a item number or bullet character. LBody - the list item body. Contains list item content, or in the case of a nested list, it may contain additional List tag trees. On the Home ribbon, use the lists tools to create or repair lists in Word documents. This is the easiest way to ensure that lists are formatted correctly when they are converted to PDF. In the image below, the numbered and bullet lists were created using the list tools.
The third list did not use the list tool see the ribbon and the list will not be tagged as list elements when converted to PDF. Use the Bullets and Numbering tool to create or repair lists in OpenOffice. The third list did not use the list tool see the toolbar and the list will not be tagged as list elements when converted to PDF. This example is shown in operation in the working example of adding lists to OpenOffice Writer documents.
Inspect the lists in the document to determine which, if any, are not formatted properly. In the following image, the third list is formatted as text.
The list items are separated only by line-breaks. Assistive technology may not be able to render the list intelligibly for users. This example is shown in operation in the working example of ensuring lists are properly formatted in Acrobat Pro. The following code fragment illustrates code that is typical marking up a list hierarchy in PDF documents. It uses the simple numbered list in the previous examples.
Read the PDF document with a screen reader, listening to hear that list is read correctly when reading the content line-by-line. Use a tool that is capable of showing lists to open the PDF document and view the list to check that it is correctly structured.
Inspect the tag tree to verify that the list is structured according to the PDF specification. Use a tool that exposes the document through the accessibility API and verify that the list is correctly structured.
The objective of this technique is to notify the user when user input to a field that requires a specific, required format e. If the required format is not used, an alert dialog describes the nature of the error in text. User agents, such as Adobe LiveCycle can provide automatic alerts as described in the examples below. Once the user dismisses the alert dialog, it may be helpful if the script positions the keyboard focus on the field where the error occurred, although some users may expect the focus to remain on the last control focused prior to the alert appearing.
For example, if the alert announces an error in a phone number format, positioning the focus on the phone number field when the alert is dismissed can be regarded as helpful and expected. If multiple input errors occur on the page, an alternative approach to error notification should be implemented. Ensuring that users are aware an error has occurred, can determine what is wrong, and can correct it are key to software usability and accessibility.
Meeting this objective helps ensure that all users can complete for-based transactions with ease and confidence. Many fields -- telephone number, postal code, date -- must have data entered in a specific format or pattern. In the Format tab, select the Format Category in this case, Date. The Date Options appear. When a user types a recognized date format, it is converted automatically to the specified format. If the date format or value is not recognized, an error alert appears and provides further information, as shown in the image below.
Form controls are implemented in PDF documents either as described in Section Form controls allow users to interact with a PDF document by filling in information or indicating choices, which can then be submitted for processing. Users who rely on keyboard access must be able to recognize and understand the form fields, make selections, and provide input to complete the forms, and submit the form, just as sighted users can.
Interactive form controls can be provided for forms created by converting a scanned paper form to tagged PDF or by creating a form in an authoring application such as Microsoft Word or Open Office and converting it to tagged PDF. However, documents created by authoring applications that provide form design features might not fully retain their fillable form fields on conversion to PDF.
Complex forms in particular may not have properly converted form fields and labels when tagged in conversion. Using Adobe Acrobat Pro with forms in converted documents, you can ensure that form fields are keyboard accessible and usable by:.
If you have a form in a tagged PDF document created by scanning a paper form or using an authoring tool to generate tagged PDF , you can use Adobe Acrobat Pro to make the form elements keyboard accessible in the same page locations as the static form. The following image shows the resulting form fields after the Run Form Recognition tool is run.
This example is shown in operation in the working example of Interactive Controls in Acrobat. Open the Add New Field menu on the upper left, and select a form field to add. The image below shows the menu of fields. This example is shown in operation in the working example of Interactive Controls in LiveCycle Designer.
To edit fields, select the context menu for the field and select Properties The properties menu for that form field lets you modify it, as shown in the following image. The tooltip is not keyboard accessible but will be screen-reader accessible: Providing name, role, value information for form fields in PDF documents.
You can use Adobe LiveCycle Designer to create new forms. In addition to invoking this standalone tool from the Windows Start menu, you can invoke it in Adobe Acrobat Pro:. The New Form Assistant creates a blank form. Use the Object Library in the right pane to select form controls.
You can also use LiveCycle Designer to create forms based on commonly used forms templates. Invoke the Template Assistant wizard from the New pulldown: Select Forms and then select an appropriate type of form.
Then, you can personalize the form by swapping out placeholder text, graphics, form fields, and properties with custom objects that you provide or define. The following code fragment illustrates code that is typical for a simple text field such as shown in Examples 1 and 2.
For each form control, verify that it is properly implemented by tabbing to each form control and checking that it can be activated or that its value can be changed from the keyboard. The entire document is also available as a single HTML file. W3C liability , trademark and document use rules apply.
Techniques for WCAG 2. Providing definitions for abbreviations via an E entry for a structure element PDF9: Providing interactive form controls in PDF documents. PDF Technology Notes Introduction The Portable Document Format PDF is a file format for representing documents in a manner independent of the application software, hardware, and operating system used to create them, as well as of the output device on which they are to be displayed or printed. It is intended for use by tools that perform the following types of operations: Simple extraction of text and graphics for pasting into other applications.
Processing text for such purposes as searching, indexing, and spell-checking. Making content accessible to people who rely on assistive technology. PDF File Production and Accessibility PDF files may be produced either directly by application programs or indirectly by conversion from other file formats or imaging models.
There are two principal indirect methods: Microsoft Office 10 - a suite of desktop office applications that creates tagged PDF. API Inspection Tools aDesigner - a disability simulator from the Eclipse Foundation that helps designers ensure that content is accessible and usable by visually impaired users.
Accessibility applications such as screen readers can interface with Acrobat or Adobe Reader in two ways: Recent versions of Acrobat and Reader have enhanced the support for accessibility interfaces: On the TouchUp Properties dialog, select the Tag tab. On the Tag panel, type the text alternative in the Alternate Text text box. Right-click on the image and choose Edit Alternate Text. The Alternate Text dialog will be displayed.
Type the text alternative in the Alternate Text text box. Word Right-click on the image and choose Format Picture Select the Web tab Type the alternative text into the text box provided and then click OK. Access the context menu for the image and choose Picture Resources are for information purposes only, no endorsement implied. Providing short text alternative for non-text content that serves the same purpose and presents the same information as the non-text content.
Using a PDF editor, check that a text alternative is displayed for each image. Expected Results Check 1 is true for each image in the document which needs a text equivalent. Create a table of contents at the beginning of the Word document. Create a table of contents at the beginning of the OpenOffice. The image below shows the Bookmarks options menu. The next image shows the selection of links in the document for bookmarking. Providing a Table of Contents.
Procedure Check that the Bookmarks panel displays bookmarks. Check that the bookmarks link to the correct sections in the document. Expected Results Check 1 and Check 2 are true. Common tab-order errors include: Form fields missing from the tagged content.
In a tagged PDF document: Open the Pages panel by either: Access the context menu for the selected thumbnail s and select Page Properties Select the Tab Order tab in the Page Properties dialog. If needed, select a tab order option: Option Description Use Row Order Tabs from the upper left field, moving first left to right and then down, one table row at a time.
Use Column Order Tabs from the upper left field, moving first from top to bottom and then across from left to right, one table column at a time. Use Document Structure For tagged documents, moves in the tag order specified by the authoring application.
To correct the reading order in Example 5, use the Tags panel, and either Drag-and-drop the H1 tag to precede the required-field text tagged H2 , or Cut-and-paste the H2 tag to follow the H1 tag.
Ordering the content in a meaningful sequence G Placing the interactive elements in an order that follows sequences and relationships within the content G Ensuring keyboard control for all functionality. Procedure Verify that the content is in the correct reading order by one of the following: Verify that the tab order is correct for focusable content by one of the following: Use the tab key to traverse the focus order in the document.
Expected Results 1 and Check 2 are true.
Procedure For an image that is purely decorative, use one of the following to verify that it is marked as an artifact: Using a PDF editor, make sure the decorative image is marked as an artifact. Reflow the document and make sure the decorative image does not appear on the page. Expected Results 1 is true. Labels for required form controls It is also important that users are aware that an error may occur.
Access the context menu of the field and select the Properties dialog. Access the context menu of the form control, select Palettes, and select Object. Select "User entered - Required" from the Type pulldown. The image below shows the Adobe LiveCycle Object palette with the required selection. Providing text descriptions to identify required fields that were not completed H Indicating required form controls using label or legend SCR Providing client-side validation and alert PDF Indicating when user input falls outside the required format or values in PDF forms.
Procedure For each form field that is required, verify that validation information and instructions are provided by applying the following: Check that the required status is indicated in the form control's label. Expected Results 1, 2, and 3 are true. Within PDF documents, a table uses the following structure types for table elements: A table element Table.
Access the table header row's context menu and select Table Properties Select the Row tab. Check "Repeat as header at the top of each page" as shown in the following image. Access the table's context menu and select Table Select the Table Format tab. To check that a converted document with tables has correct table tagging: In the View menu, select Navigation Panel, then select Tags.
To change these to TH tags: Select on the first data cell and select Properties Repeat for all the table header cells in the first table row. Using table markup to present tabular information PDF Procedure For each table, confirm one of the following: To ensure that actual text is stored in the document, perform the following steps: Separating information and structure from presentation to enable different presentations.
Procedure For each page converted to text using OCR, ensure that the resulting PDF has been converted correctly, using one of the following ways: Providing definitions for abbreviations via an E entry for a structure element Applicability Tagged PDF documents containing abbreviations or acronyms.
The following image illustrates this technique: Providing the expansion or explanation of an abbreviation G Linking to definitions G Providing a glossary G Providing a function to search an online dictionary G Providing the first use of an abbreviation immediately before or after the expanded form. Expected Results Check 1 is true. Heading markup can be used: Left click and drag a selection box over the content you want to tag. Using the Order and Tags panels You can also add or change headings as follows: Bring up the Order panel.
Access the context menu for the text to be changed or added as a heading. Select the correct heading tag for the text.
Export to PDF as follows: This is a first level heading. Hello world: Organizing a page using headings. Procedure For all PDF content that is divided into separate sections, use one of the following to verify that headings are tagged correctly: Using a PDF editor, make sure the headings are tagged correctly.
Placement rules The table below lists the placement rules governing where Adobe LiveCycle positions labels by default. If this is not possible, LiveCycle will attempt to place it immediately above the control. Checkbox Default placement for the label is to the right of the check box.
Radio button group Default placement for the label for each individual radio button is to the right of the button. Create a visible caption for the radio button group by creating static text and placing it to the left of or above the group.
See Labeling radio buttons below. Combo box Default placement for the label is to the left of the drop-down list. If this is not possible, LiveCycle will attempt to place it immediately above the control.. List box Default placement for the label is above the list box. Button LiveCycle automatically places the label on the button; it does not have to be positioned manually. Ensure that the button's purpose is properly described in the label text. In the Forms menu, select Add or Edit Fields Repeat for all form fields.
Specifying accessible label text using the accessibility palette In LiveCycle Designer, create or import a form. The palette appears in LiveCycle Designer's right-hand panel. Labeling radio buttons When a screen reader user tabs into a radio button, the screen reader needs to announce two items: A general description of the purpose of the group of buttons A meaningful description for the purpose of each radio button To make radio buttons accessible: In the Hierarchy palette, select the radio button group.
Repositioning form labels The placement of a caption, or label, is important because users expect them to be found at a particular location adjacent to the control.
If you need to change the position of the label text for example, to accommodate right-to-left text directionality: Select the object by moving the focus to it. Providing descriptive labels G Positioning labels to maximize predictability of relationships PDF Procedure For each form control, verify visually that the label is positioned correctly in relation to the control. For each form control, verify that the name is programmatically associated with the control by one of the following: Expected Results 1 and 2 are true.
In all cases, link purpose should be made clear as described in the general techniques: Identifying the purpose of a link using link text combined with the text of the enclosing sentence G Save the file as tagged PDF. On the Insert menu, select Hyperlink. Select the text that will become the link text. Access the context menu and select Create Link.
In HTML, the following example produces text containing a hypertext link: Providing link text that describes the purpose of a link PDF Procedure For each hyperlink, verify that the link is correctly tagged and the link text is properly exposed: Expected Results 1 or 2 or 3 or 4 is true. In Adobe Acrobat the role for form controls is set automatically. This should not be confused with the T entry which is defined as the Name in Acrobat's form control properties dialog - the name field in the Properties dialog is not used to provide the name for a control when read by assistive technologies.
V Value The Value entry is set by the user interacting with the control, where a value is needed. Value is entered by user. Value is determined by user selection. Read Only, Required. In Form Editing mode: Access the context menu for the form field you are creating or modifying. Select the Properties Select the Options tab. Specify the default value and the default state, if appropriate. The image below shows the Check Box Properties dialog, open in the Options tab.
The following image shows the Object Palette. The next image shows the Value tab, with options that can be applied to the field. The third images shows the Binding tab, specifying the name of the field. To create more accessible link text for assistive technology: The next image shows the Link tag structure in the Tag panel.
Providing link text that describes the purpose of a link G Using user interface components that are highlighted by the user agent when they receive focus PDF Procedure For the hyperlink, verify that the alternate link text is properly coded by one of the following: You can use these tools to specify headers and footers as shown in the following images: When converted to PDF, the page headers and footers appear in the document.
In Adobe Acrobat Pro, you can add or modify headers and footers: Presenting repeated components in the same relative order each time they appear PDF9: Creating bookmarks in PDF documents. In the General tab, provide a tooltip for the button. In the Actions tab: Click Add. The following image shows the Options tab on the Button Properties dialog. The following image shows the Actions tab on the Button Properties dialog.
The following image shows the Standard menu with the list of form controls. To add this script to the form field: Providing a submit button to initiate a change of context PDF